Grants Manager

Position Title: Grants Manager
Service Group: Advancement
Reports To: Vice President of Advancement
Exemption Status: Exempt 

Position Summary
Responsible for the following areas:  (1) researching foundations and strategizing grant opportunities that support operating budget programs that achieve the grants unrestricted goal, (2) researching and applying for grants from foundations, government agencies, and other appropriate constituents that support unbudgeted programs for restricted programs and (3) managing the grant fulfillment and reporting requirements to ensure the Aquarium accurately and correctly spends funds and meets grant agreement restrictions and policies.  

Essential Position Functions
• Performs research to determine which sources of funding is available for Aquarium-related  programs.
• Performs analysis of the different types of grants available.
• Forms relationships with foundations and other grant sources.
• Writes proposals or letter of inquiries according to guidelines and parameters given for each specific grant or foundation offering.
• Creates and monitors a calendar of schedules on submission, review and award dates.
• Provides an updated report to the Vice President monthly that demonstrates status of grant program as defined and approved during fiscal budget planning process.
• Works with internal departments to evaluate projects, programs and other purchases to best match funding sources to needs.
• Delivers extraordinary customer service to all aquarium guests and internal customers.

Education Requirements and Technical Skills
• Minimum of Bachelors degree, Masters prefered
• Minimum of five years experience in proposal or grant writing
• Exceptional writing skills
• Typing speed of 40 wpm
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Access, Scheduler, Outlook)
• Knowledge of CRM databases or Project Management processes a plus

• Customer Service Orientation — Listening and understanding the customer (both internal and external) and anticipating and evaluating the customer’s needs; making the customer’s satisfaction a high priority in all areas of responsibility.
• Teamwork — Supporting, facilitating, and participating in activities that promote team effectiveness; demonstrating sensitivity for the feelings and needs of team members and supporting team goals.
• Communication (oral and written) — Effectively expressing ideas verbally and non-verbally and actively listening to individuals and groups; preparing and focusing presentations to the characteristics and needs of the audience; expressing ideas clearly and concisely in written form, through memoranda, letters, reports, and other documents.
• Analysis — Obtaining relevant information and identifying key issues and relationships from a base of information; comparing data from different sources (both interactive and written); defining underlying problems or opportunities and recognizing trends; defining and structuring functions and teams based on key strategies and goals.
• Judgment — Deciding on and committing to an action on the examination of the facts at hand; finding creative solutions to situations and opportunities that arise; taking strategic risks when necessary.
• Concern for Detail — Pays attention to every portion of any task, down to the smallest item
• Follow-up — Institutes methods for monitoring people and projects

Typical Physical Requirements
• Sitting (6 hours per day)
• Walking (1 hour per day)
• Standing (1hour perday)
• Bending/Stooping — Occasionally
• Squatting — Occasionally
• Reaching above shoulders — Occasionally
• Crouching — Occasionally
• Carrying (up to 10 lbs.) — Frequently
• Lifting (up to 10 lbs.) — Occasionally
• Typing on a computer keyboard
• Viewing a computer screen for extended periods
• Excellent vision for proofing and detail work
• Ability to travel (car) as needed — locally and/or nationally
• Ability to travel (air) as needed
• Ability to conduct field work in research
• Flexibility in working weekends and evenings — Occasionally